Helpful Information

Tent Sizing Guidelines

Everything you need to know to make the right choice on tenting.

Heater Instructions

From our large forced air tent heaters to our lava and patio heaters, these directions will keep you warm.

Coffee Maker Instructions

Simply follow this guide to the best coffee for your event.

Chafing Dishes Instructions

Here is a simple guide to use these chafing dishes correctly so your food stays hot throughout the event.

Chuppah Assembly Instructions

You got this! Easy assembly for the Chuppah so you can focus on what matters.

TENT SIZING GUIDE

  1. Determine the number of guests you are planning for your event
  2. Use the above to chart and see which tent matches your number of guests.
  3. Add some extra space so people are comfortable, especially if you plan on having bar service, buffet lines, stage, etc..
  4. Add those numbers up and that will tell you how much total area (sq. ft.) you need for your event. Depending on your event, you may want to add some extra space or go to the next larger size than what is estimated. Extra room is always better than not enough.
 
Remember – This is only a basic guide. Don’t cast these numbers in stone until after you determine what amount of space you think you will need. Each event is slightly different in nature and therefore these numbers should be used as a stating point only. Then, once you have all the details a little better, fine tune things depending on what your budget is and your own personal preferences.
We would love to assist you in this process; simply call or click to call (360) 376 – 8376

Standard Tent Sizes

HEATER INSTRUCTIONS

To Operate Lava Heater: 

  1. Make sure heater and propane tank valve are in the “off” position. If they are not , turn them both to off and wait 5 minutes.
  2. Open propane tank valve.
  3. Press knob and turn to “ignite” (to “pilot” lamp).
  4. Continue to press and hold knob for 30 seconds.
  5. For Patio Heater, after 5 seconds, press red ignitor button until pilot light is lit.
  6. Release knob and adjust heat intensity to desired level. 

 

To Turn off: 

  1. Turn knob of heater to “off”.
  2. Close valve on propane tank.

Coffee Maker Instructions & Tips

  1. Fill Coffee maker to desired level with Cold water.
  2. Add coffee according to chart below- manufacturer’s recommendation. 
  3. Plug coffee maker into proper electrical outlet.
  4. Remove coffee grounds when coffee has finished brewing.
Brewing Time
30-60 cups                  60 Minutes
90-100 cups                90 Minutes

Coffee Equivalent:

Number of Cups 
30                                                                                                   2 cups
55-60                                                                                             3.5 cups
90                                                                                                   6 cups

Note: One pound of coffee is equal to 4.75 cups of ground coffee.

Cleaning Instructions: Rinse Coffee maker with water before returning.

Understand your Rental Contract, Know your responsibility for the equipment you have rented: These guidelines and tips are common-sense suggestions designed to promote efficiency of coffee maker and safe use. Compiled from literature and leading experts in the field, they are believed to be reliable, and are offered as suggestions and illustrations to deal principally with common practices and conditions of safe practices, or to supplant or replace other additional precautionary measure to cover usual or unusual conditions or situations where common sense might otherwise dictate. According, Orcas Events and its staff firms disclaim all liability for, and make no warranty or guarantee of, the accuracy of applicability of this information in any situation.  

Chafing Dishes Instructions

  1. Use only canned fuel in the burner.
  2. Fill the water pan before lighting the burner.
  3. Low flame is sufficient to maintain proper heat.
  4. Stainless steel food pans can be used for cooking and/or placed in the oven to retain heat.
  5. Fill chafing dish with hot
  6. Check Pan during use to maintain water level.
  7. DO NOT USE WITHOUT WATER!
 

Use of Canned Heat:

Pry the lid from the Canned Heat, and place Canned Heat under the Chafing Dish. Light fuel, adjusting the lid to approximately half-open. 

Note:

To protect your table linens or serving surface, always rent an under-liner tray when using equipment thta has burner.

Cleaning Instructions:

Scrape and wash food pans in lukewarm water using lid detergent, never harsh abrasives.

Understand your Rental Contract, Know your responsibility for the equipment you have rented: These guidelines and tips are common-sense suggestions designed to promote efficiency of chafing dishes and safe use. Compiled from literature and leading experts in the field, they are believed to be reliable, and are offered as suggestions and illustrations to deal principally with common practices and conditions of safe practices, or to supplant or replace other additional precautionary measure to cover usual or unusual conditions or situations where common sense might otherwise dictate. According, Orcas Events and its staff firms disclaim all liability for, and make no warranty or guarantee of, the accuracy of applicability of this information in any situation.  

Chuppah Assembly Instructions

Step 2: 

Create the other three piece arch using according to step 1.

Step 4: 

Attach the supports to each corner using the screws.

Step 1: 

Create a three piece arch using two notched legs and one double notched cross piece as pictured. Insert bolts through the pre-drilled holes and tighten.

Step 3: 

Stand up the 3 piece arches up approximately 7 ft apart, this will be easiest with a few helpers and / or a ladder.

Lay the un-notched cross poles connecting the two arches completing the square. Fasten them using the included screws and bit. You will need a cordless drill.